The Facility Master Planning Process

Overview of the work accomplished for the TVUSD Facilities Master Plan.

The purpose of the Facility Master Plan is to identify the needs of the district through the next ten years.  This Facility Master Plan will be utilized to determine the priorities for allocation funds identified through the Office of Public School Assistance (State of California matching funds) in conjunction with any potential future local General Obligation Bonds. It is the intent that the Facility Master Plan would be updated periodically to further define and reflect the on-going identified needs.

This Facility Master Plan has assembled a series of metrics to assist the district with identifying their priorities.  These metrics include the current facility use and size, the facility condition and projected repair costs, current district enrollment and projected future enrollment, equity-based statistics regarding traditional underserved student populations, and the master plans and costs associated with the needs identified for each campus.  The district can utilize these metrics to identify their current and projected needs.  The importance factor of each metric and the order in which they are applied will be determined by the District Board of Education.

Campus Utilization

Students per Acres – a calculation of the school site size in relation to the student population to determine the density of the site.  This can assist with which campuses could increase or decrease their student population to compare equity among the sites.

Square feet per student – a calculation of the facility’s square footage in relation to the student population.  This will assist with determining the equity and parity between the campuses, and to support additions or subtractions of existing campus facilities.

Capacity & Enrollment.  Each campus was evaluated to determine the current use of each classroom as defined by the California Department of Education.  The campus capacity is determined by applying the State of California’s loading standards to each classroom.

  • Kindergarten through 6th grade - 25 students per classroom
  • 7th grade through 12th grade - 27 students per classroom
  • Mild/Moderate Special Education - 13 students per classroom
  • Moderate/Severe Special Education - 9 students per classroom

The district uses the State of California loading standards for the purpose of the master plan for consistency with state standards as it applies to California Department of Education and the Office of Public School Construction.  District specific loading standards vary greatly from district to district and are subject to change.  The use of each space was taken as a  ‘snap shot’ in time and it is implicitly understood that the use of any specific space will change over time.

Facility Repair Costs

Capital Reserves are funds designated for long term capital investment projects or future capital expenditures. Capital Expenditures are funds used by an entity or company to acquire or upgrade physical assets that cannot be expensed as a current operating expense for tax purposes.  

Replacement Reserves are the funds needed to provide for the periodic replacement of building components that wear out more rapidly than the building itself and therefore must be replaced during the building’s economic life (short lived items) to maintain a building in good operating condition.

These components typically include the replacement of the roof, heating, ventilation, and air conditioning (HVAC) systems, electrical and plumbing systems, fire and life safety systems, finishes and parking lot resurfacing to name a few.  These components are compiled into the following time frames and expenditure categories

Immediate Needs:  Immediate Needs are line items that require immediate action as a result of: (1) material existing or potential unsafe conditions, (2) failed or imminent failure of mission critical building systems or components, or (3) conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost.  

Replacement Reserves (1-10 Years): Cost line items traditionally called Replacement Reserves (equivalently referred to as Lifecycle/Renewals) are for recurring probable renewals or expenditures, which are not classified as operation or maintenance expenses.  The replacement reserves should be budgeted for in advance on an annual basis. Replacement Reserves are reasonably predictable both in terms of frequency and cost.  However, Replacement Reserves may also include components or systems that have an indeterminable life but, nonetheless, have a potential for failure within an estimated time period.

Capital Needs (0-10 Years): Capital Needs line items are items above the normal operating threshold and included in the 0-10 year window.  These can include the replacement reserves or typical lifecycle line items, but they will always be above the operating budget.

Long Term (11-19 Years): Long Term line items are similar to the Capital Needs line items, except they fall in the Long Term, 11-19 year, window.

Enrollment Projections

It was recommended by the Coalition for Adequate School Housing (CASH), the Office of Public School Construction (OPSC), and the Core Planning Group for this Facility Master Plan to use the 2021-2022 enrollment numbers to generate the enrollment projections.

The current enrollment is projected out seven years from the source data (2021-2028).

Equity-Based Assessments

Student need – provide the number of students at each campus that are classified as Social and Economically Disadvantaged (qualifying for free and reduced nutrition program), High Mobility (foster care and homeless population), English Learners, and Persons with Disabilities. Students may be included in one or more of these classifications.

Facility conditions – The condition of the district’s facilities is determined by calculating the Facility Condition Index (FCI). This is expressed as a percentage by dividing the facility repair costs by the replacement value. The FCI will change over time due to the continued wear of the facilities. We are using the FCI at the 5 year maintenance level as it best represents the facility conditions within the timeframe of the ten year master plan.

Master Plan Options and Cost

The master plan options, and associated costs were developed from information compiled from the Community Forums, Site Committees, the Facility Assessment Reports, and the projected enrollment for each campus.  You will find the scope and cost of these options in the Summary section of this Master Plan.  

Campus Options – these options are specific campus projects that were developed to address the issues, concerns, and vision we compiled for each campus from our outreach efforts.  Specific options can be priorities for specific campuses.  These options include replacement of relocatable classrooms with permanent buildings, renovation of existing spaces to accommodate new functions, modernization of existing spaces, reconfiguration of parking and drop-off area, replacement or refurbishing of playgrounds, creation of outdoor learning environments, large outdoor gathering spaces, or the construction of new facilities to accommodate functions and activities that are undersized or currently housed in substandard facilities.

State Match Funding – state and federal matching funds have been identified for each campus.  The availability of these funds is prioritized on a chronological system through the Office of Public School Construction.  Funding will be distributed as it becomes available based on the order project were approved.  District’s may opt to fully fund their priority projects and receive a reimbursement when funds are approved and distributed.